Finance Department

Finance sign in

Sign in with the Finance test login — your test login name and PIN.

Period picture

A figure that is not available is shown as its honest state — for example “needs payout data”, “held” or “provisional” — never as 0. Each line shows its source.

Daily reconciliation

Three legs, checked daily. Sales: live from CRM. Processor: not connected. Bank: held, with the Plaid data date shown.

Daily row states: matched / in transit / short / over / missing / bank unverified / no activity.

Expenses & spending

Add an expense

Expenses by category

Deleted expenses

Deleted expenses leave every total above and stay on record here, with when they were deleted and by whom. Restore returns an expense to the ledger, with its history intact.

Audit trail

Who did what in Finance, and when — creates, edits, deletes, receipts and category changes. Field names only; values are never recorded. Filter by date, staff member or action, and export the rows shown as CSV.

Money in vs out

Expense categories

Add, rename or retire categories. A category with expenses on record cannot be retired. New categories are submittable in the expense form straight away.

Daily close-out & QBO package

The day’s won sales by tender, and a balanced QuickBooks journal package for the day — generated here as a draft while the QuickBooks connection stays held.

Accounting layer